POLICIES

Carolina Performing Arts Center is committed to the training and well-being of your child. This can only be achieved with a working collaboration between students, parents and teachers. The following policies and procedures were established to facilitate this working collaboration:

CONSISTENT ATTENDANCE

Consistent attendance is vital in maintaining a student’s mastery of dance technique. Dance is a physical activity that requires consistent weekly training to establish muscle strength and muscle memory. Classical ballet training is the foundation of all dance and is a highly specialized technique that requires instruction by a knowledgeable instructor and committed attendance by the student in order to achieve the desired results. This level of commitment is especially important beginning with the Primary Division levels.  

To achieve the maximum results of training and proper progression, students are asked to attend all classes and rehearsals to which they are assigned. To minimize absences, parents are urged to take into consideration classes and rehearsals when scheduling their children for outside activities. Please email an excuse or call the studio office whenever your child will miss class.

If a class is in high demand, excessive absences may result in a student being asked to leave the program to allow a child on the waiting list to attend. Excessive absences will also be factored into casting decisions for productions. 

MAKE-UP CLASSES

Should a student be absent due to sickness and provide notice, a make-up class in the same level or below may be scheduled through the studio office. If for any reason a teacher must cancel a class and a sub cannot be scheduled, a make-up class will be scheduled and you will be notified. 

CLASSROOM ETIQUETTE

In order to achieve one's full potential, students should understand the necessary level of focus and concentration that will be required of them prior to attending class. Students will be encouraged to learn dance technique primarily through observation and execution of steps rather than through discussion. Talking during class and rehearsals is discouraged with questions welcomed and indicated by the students’ raising of their hand. This allows the maximum amount of progress to be made during class time since dance technique is based on continual repetition of movement to train and strengthen the muscles of the body. Students who are disruptive to the class will be asked to observe class so that others may continue their work. Younger students may be escorted from class and brought to their parents.

TARDINESS

Students are expected to arrive at CPAC on time for the start of their classes and rehearsals. If a student is late, they should wait until in between combinations to be invited in by the Instructor. In the interest of injury prevention, students who arrive ten or more minutes late may be asked to perform separate warm ups or observe class that day, depending on the Instructor's recommendation. Please show respect to your teachers and fellow students by arriving on time for your classes. We also ask that parents please be mindful of what time your child's class ends and pick them up on time. 

HARASSMENT/INTIMIDATION/BULLYING

CPAC strives to maintain an environment which is healthy, safe and nurturing; one in which students are free from any form of harassment, intimidation and/or bullying. Harassment, intimidation and/or bullying of any type will not be tolerated at any CPAC related activity. Students must realize that any type of this, whether physical, verbal, sexual or general in nature is strictly against CPAC's policy. Students who feel they are the target of such are asked to please report the incident to a CPAC Staff Member. 

DISCIPLINARY ACTION

Students are expected to act in a respectful manner while at any related CPAC activity.  Students responsible for disorderly conduct, violating any school policy, disruption of class, or violating any of the classroom teacher’s rules, will be subject to the following:

Warning: The student will receive a warning. 
1st offense: The student/parent will receive a written notice.
2nd offense: The student/parent will meet with the instructor and director. The student may be removed from the class; parents will not receive a refund for this class.
3rd offense: The student will be expelled from the program; parents will not receive a refund for the school year.

Depending on the severity of the offense, CPAC leadership reserves the right to dismiss a student from the program at any time during the school year.

DRESS CODE

For safety, students of any age should always wear street clothing over their ballet attire when coming to and from their classes. Ballet slippers, jazz shoes, etc, should not be worn outdoors as this tracks dirt into the studio and is detrimental to the marley floors, as well as dangerous for the students. All dress code requirements are mandatory in every class and level. We strive to have a clean, uniformed appearance for all our students. Please help us achieve this goal by purchasing leotards, tights and proper shoes that match our dress code requirements and by fixing your child’s hair for class in the appropriate manner as listed. All female students are required to wear a high bun on the crown of the head for class. No bangs, loose ends, ponytails or ornamentation are allowed. Please use bobby pins and a hair net to keep fly away ends in place. All male students’ hair should be neat and tidy. Hair longer than chin length must be pulled away from the face in either a ponytail or headband. Young ladies in the Primary Division and above should refrain from wearing underwear with their dance tights. Proper tights have a cotton lining acting as a dancers’ underwear and it is beneficial for all dancers to become familiar with this aspect of a dancer’s education as early as possible. No holes in ballet tights or leotards. Warm up clothing will be allowed before class and at the teacher’s discretion during class in the cold weather. Only fitted “dance” sweaters and fitted leg warmers are allowed. No loose or baggy clothes (including t-shirts) permitted under any circumstances. Please maintain personal hygiene (clean body and clothing), out of respect to all. No Jewelry (except small stud earrings) due to safety reasons.  

EMAIL MESSAGES

Carolina Performing Arts Center frequently sends information by email about upcoming events. Be sure to list your email address clearly on your registration form, and add your cell provider to your online account information, so that we can keep you informed about all that goes on during the year.

INFORMATION STATION  

We have bulletin boards and wall mounted racks in the studio lobby where we will post important information. Please be sure to check frequently for updates throughout the year. 

CPAC CLOSINGS DUE TO INCLEMENT WEATHER

CPAC generally follows the Moore County School System Schedule. If classes need to be canceled due to inclement weather, CPAC will send out an email to alert all accounts. CPAC is not responsible for classes canceled as a result of extreme weather conditions or other circumstances outside of CPAC's control. Make up classes are available during other class times within a week as approved by the studio office.  

Parent / Teachher etiquette - CONFERENCES & QUESTIONS

Parents are welcome to schedule a conference with their child’s teacher and director at any time. To do so, please call the studio office at 910.695.7898 or email us at info@carolinaperformingartscenter.com. We ask that you please not engage the teachers before or after classes with questions or comments, and certainly not during, but instead call or email the office. Please understand that prior to class the instructors are focused on the class ahead and after class they are often on their way to their next class that needs to start on time. Thank you for your consideration of their time. In addition, no parent at any time, unless it is an emergency, should open a classroom door or enter a class in progress. This can disrupt the flow of class. Thank you for showing respect to our students and teachers. 

EVALUATIONS

Jr Company and Company Members will receive an evaluation by the end of the school year. Recommendations for summer study and fall placement will be listed on the evaluation forms. 

PERFORMANCES

CPAC presents two performances throughout the school year. All students age 2+ are invited to participate so long as pre-reqs are being met and rehearsals can be committed to. Students from various announced levels are invited to audition for specific roles. "Tech Week" Rehearsals, including In-Studio Run-Throughs as well as Tech and Dress Rehearsals are mandatory. 

PERFORMANCE FEES

Please visit your Division's page in order to determine these fees based off of your individual level. These fees are non-refundable and are not pro-rated in the event of early withdrawal or absence.

COSTUMES

Students will be provided with costumes for the show from our wardrobe stock. In order to receive costumes for each production, statement balances must be paid in full and contracts detailing dates for return and penalties for damage must be signed. 

REHEARSALS

To achieve the maximum results of training and proper progression, students are asked to attend all classes and rehearsals to which they are assigned. Additional day/weekend rehearsals may be required for certain roles. "Tech Week" takes place the week leading up to the Performance and includes In-Studio Run-Throughs as well as Tech and Dress Rehearsals, which are mandatory for participation in our Performances. Due to the highly choreographed nature of the students’ performance pieces, students must be able to commit to the designated performance dates and the scheduled rehearsals in order to perform. 

It is extremely important for students to attend all rehearsals that they are scheduled for in order to work as a team and achieve excellence for the performance. Every individual part is vital to the overall effect of the outcome. The choreographic process begins months prior to the performance, and it is imperative that all cast members be present in order for the choreographer to create and rehearse the piece effectively. Changing choreography to compensate for a student that has missed, places hardship on the students present.

If absent, it is the student's responsibility to email the studio office and collaborate with another student before the next scheduled rehearsal in order to learn the choreography missed. A private lesson is also encouraged and may be scheduled upon request. Two excused absences during rehearsals are allowed but not encouraged. A student may have to revoke their position for additional absences. No excused absences are allowed during "Tech Week". 

TICKETING

Performance tickets for families, friends, and the public will be sold in advance through www.tututix.com and the studio office. They will also be available at the venue's box office one hour prior to the performance.

ENROLLMENT

CPAC offers year long training with a School Year Program as well as Summer Program. New students are accepted during the school year on a space available and rehearsal deadline basis. Waiting lists are maintained. Students may enroll online or by visiting the studio office. New students may take a trial/placement class to experience the CPAC environment and be placed in the appropriate level. Pointe classes are by invitation only, and an audition is required for acceptance into CPAC's NC Youth Ballet Company.  

LEVEL ADVANCEMENT

Advancement through levels is based on many factors including a student’s strength, commitment, attitude, attendance, maturity, mastery of technique, and artistic development as assessed by the Instructors and Director. A student’s ability to execute the required material is considered above all else, including age. Advancement to the next level may occur at anytime during the semester, but is generally determined at the end of each school year.

Parents and students should not anticipate annual level advancements. As students get older, expectations to advance annually and remain alongside the same classmates every year, is unrealistic. At CPAC we care about the proper progression of class levels based on the best interest of the student from a maturity and technical standpoint. Dance classes do not progress at the same pace as traditional academic grades. It is not uncommon for students to repeat levels of study. Because the range of the criteria is so diverse, it may be two or more years before a student is ready for advancement to the next level of study. The training of a dancer is based on the constant repetition of particular steps and movements until the student has a full comprehension of the dance vocabulary and shows competency of execution. Sometimes, especially in younger children, total comprehension can only be accomplished when the physical body has grown strong enough to handle the more complicated moves required in dance. In these instances, we prefer to wait until a child’s physical development matches the requirements of the next level.

It is important to maintain consistent attendance in dance classes and take as many per week as possible. This insures the progress of each student in their given class level. Similar to any sport requiring difficult motor skills and dexterity of movement, disciplined and regular practice will lead to quicker advancement.

POINTE WORK

Pointe Work begins in Level 3 with the recommendation of teachers and final approval by the Director. Pointe shoes may not be sewn or worn without teacher consent of fit. Pointe does not happen automatically with age or level and is based on an assessment by faculty to avoid risk to the dancer. 

It is important to be cautious and conservative about the age at which a female student begins training on pointe. Usually, by age 11 the student is strong enough physically and advanced enough technically to begin pointe work. It can be dangerous to start a student on pointe too early in the process of her training. The student must have a thorough understanding of proper body alignment as well as ankle, foot, leg and abdominal strength to prevent injury or the development of chronic conditions such as tendinitis. A student who begins pointe work too early may also develop bad habits in an effort to stand on pointe when they are not strong enough to do it properly. There is no urgency to starting pointe work at an early age, as the accomplished and well trained dancer easily goes up on pointe with little effort and is able to progress at a rapid pace. Many students who start pointe work too early are then discouraged by the difficulty of proper execution which they did not anticipate. It is much wiser to wait until the appropriate time when the student is physically ready and can achieve the anticipated results.

We hope this information will enable parents and students to better understand the timeline of development in a dancer’s training and that there is nothing unusual about the gradual advancement from level to level.

PARENT OBSERVATION

Parents and other individuals interested in viewing students as they train are invited inside the studios to observe classes during Parent Observation week. Please check the Academy calendar for the scheduled dates.

During Parent Observation week, we would like to present the class as it is usually held without interruption. To help us achieve this goal and out of respect for the dance teacher, students and fellow observers - please arrive on time for the start of class and try not to leave until it is over, please turn off all cell phones and refrain from bringing food or drink into the dance studios.

Visiting weeks are intended for parents, relatives and older siblings who are able to understand classroom etiquette. If younger siblings attend, please understand that it is often very difficult for them to remain quietly seated for the entire class time. Out of consideration for the teacher, students and other observers please do not bring toys into the classroom and kindly escort the child out into the lobby area if they become unsettled and disruptive to the class.

We sincerely appreciate your interest in your child’s dance classes. We hope to demonstrate to you the progress your child is making with the guidance of his/her instructor. Thank you for helping us to make this an enjoyable and informative experience for all the students, teachers and parents.

SUMMER PROGRAM

We highly recommend continued study during the summer months to maintain level of achievement. A minimum of 20 hours training is recommended for all students Level 3 and above and is required of NC Youth Ballet Company and Jr Company members. CPAC offers a comprehensive Summer Intensive Program for Primary, Intermediate, and Advanced Division students. For our younger students we offer week-long, fun and interactive dance camps.

We also encourage our advanced level students to study at prestigious summer programs throughout the country to allow them the opportunity to be seen by other dance professionals and to gain new insights into their training. We have a list of recommended programs available to our students. We also encourage parents and students to seek guidance from their instructors to assist in counseling students on summer auditions and program choices.

TUITION PAYMENTS / 30-day early withdrawal policy

Tuition and fees are non-refundable and are not pro-rated in the event of early withdrawal or absence. Thirty days prior written notice via email to the studio office must be given to the Director for withdrawal or reduction in enrolled class hours and payment for those 30 days must be accounted for. There are no tuition credits. 

CPAC families may choose one of the three tuition payment options:

Monthly Payment


Tuition for the 2018/2019 School Year paid in nine equal payments (September - May), with August and June being pro-rated. 
Payment schedule: Registration Fee is due at the time of registration. Credit card will be charged automatically on the first of each month for tuition installments, beginning September 1, 2018 and ending June 1, 2019. A credit card must be on file to elect into the monthly installment option. 
An automatic credit/debit decline fee of $15 will apply to any payment that is declined on the first day of the month for any reason. Please contact CPAC immediately via email if your credit card number or expiration date changes.
A late fee of $25 will be charged if payment is not received by the 5th day of each month. A student will not be allowed to participate in classes on the Monday following a missed monthly tuition payment until this payment has been made. Students will not be allowed to perform in any Performances if tuition and statement balances are not paid in full by the time of costume distribution.
Tuition is non-refundable. No portion of tuition will be refunded in the event of absence, injury, relocation, decision to withdraw, or dismissal. Future monthly payments may be cancelled upon a 30-day written notice of withdrawal.

Semi-Annual Payment


Tuition for the 2018/2019 School Year paid in two equal payments.
Discount of 5% compared to paying in monthly installments.
Payment schedule: Registration Fee is due at the time of registration. First tuition installment due September 1 and second payment is due by December 1, 2018. A credit card must be on file to elect into the semi-annual installment option. 
An automatic credit/debit decline fee of $15 will apply to any payment that is declined for any reason. Please contact CPAC immediately via email if your credit card number or expiration date changes.
A late fee of $25 will be charged if second payment is not received by the 20th of December, 2018. A student will not be allowed to participate in classes on the Monday following a missed tuition payment until this payment has been made. Students will not be allowed to perform in any Performances if tuition and statement balances are not paid in full by the time of costume distribution.
Tuition is non-refundable. No portion of tuition will be refunded in the event of absence, injury, relocation, decision to withdraw, or dismissal. Future monthly payments may be cancelled upon a 30-day written notice of withdrawal.

Annual Payment


Registration Fee paid at Registration. Tuition for the 2018/2019 School Year paid in full by September 1, 2018. 
Discount of 10% compared to paying in monthly installments.
Tuition is non-refundable. No portion of annual tuition will be refunded in the event of absence, injury, relocation, decision to withdraw, or dismissal.